An email has long been the main means of communication ever since the birth of the internet. These days, despite all the changes and advancements in technology, email continues to be the most professional method to communicate. This is why finding the best e-mail hosting service remains to be an important partner for all types of businesses.
Believe it or not, many people still use email daily. It only goes to show that whatever industry or niche your business belongs to, an email will still be one of the core tools for collaboration and communication.
However, with all the different email hosting service providers you can find in the market, how can you choose the best one for your business? Even though some of today’s email hosting services provide only the most basic features, you can also find some that offer additional tools including calendars and shared contacts for your company.
Continue reading this article to learn all the essential features that you should look for in a third-party email hosting service provider:
Uptime and Availability
Now more than ever, your business can never afford to suffer any downtime. Remember that your clients, customers, and even your employees expect and need everything to be up and running at all times.
Research has revealed that around 80% of businesses can lose up to $20,000 every hour for every downtime that they experience. Suffering from these downtimes can have a major negative effect on your business, and this is something that you can never afford to happen.
Having learned the importance of email to your business, it only makes sense that you choose the right email host that can give you the assurance that you will enjoy 100% uptime as much as possible. Go for an e-mail hosting service that is always available for you and will give you a great percentage of uptime.
The good news is that it can also help you save money along the way that would have been otherwise lost every time you experience downtime. Instead of trying to cut corners, make sure you choose quality before anything else.
Your chosen email hosting service provider must also offer you the compatibility and flexibility you need with all your devices. It should also seamlessly sync with mobile and web apps. It doesn’t matter how small or big your business may be because instant access to your email, lists, tasks, calendars, and shared contacts is a perk you can never take for granted.
But because several small businesses don’t always need every single feature that an email hosting service provider can offer, they should also be given the chance to choose what their business needs and doesn’t need. Not all email hosts can offer you this level of flexibility. For this reason, it is a must to pay close attention to every single feature and give them the most detailed review possible.
Probably one of the most important features you need to look for in an e-mail hosting service provider is security and safety.
If the email hosting service prioritizes security before anything else, you can be sure that the data and content from all your email will remain safe and protected from all forms of potential attacks.
Your chosen service must also provide you with several advanced tools including antimalware, antispam filtering, and other features that can help prevent data loss.
See to it that the hosting service provider also follows specific sets of rules and regulations with certificates that can add up to the level of security you will get. Choosing a provider that complies with all standards gives you the peace of mind that their service is allowed in the sectors you are working on.
Backup also falls under this particular category. When the email hosting service provides regular backups, it will be easier for you to retrieve your data when an attack happens out of the blue.
This unique feature is available through email hosting services with internationally redundant servers and a team of professionals dealing with this issue. See to it that you choose only an email hosting service that provides this option to clients like you.
More often than not, emails are not used for communication purposes alone. At the same time, it also serves as a collaboration and storage space. Your best option is an email hosting service that provides lots of storage space.
The average space for storage that you should expect to get is 2GB for every user. Rather than having a cluttered and messy mailbox, the provider you choose must also give you a chance to put and save important emails to archive. Through this, you can be sure that your inbox will only contain your current conversations. Meanwhile, all the important emails will be kept in the archive box.
Try to look for a hosting provider that lets you have all the essential data stored in just one place, together with the option of automatically moving your old messages to the archive. These archived emails should then get regular backups from your hosting provider to keep them safe and prevent the loss of any data.
Simplicity and Support
Lastly, a reliable and trusted e-mail hosting service must also give you the opportunity to have full control of all your email settings. This must be simple to use as well and provide support every time you need it.
Make sure that your email hosting provider can also offer round-the-clock support that you can reach easily via call, chat, and email. It is a must-have feature for small and big businesses alike.
Every time you look for an e-mail hosting service, remember that most of the time, you don’t really need all bells and whistles. Just a handful of essentials is often more than enough. See to it that you also choose quality over quantity.
Take note that there are many affordable options so be wise with your choice. And the moment you find a host that gives you full support and simple-to-use email service, don’t miss the chance to grab it right away.